Privacy Policy

HVAC Trailblazer Conference 2025 Privacy Policy

Welcome to HVAC Trailblazer Conference 2025 (“Conference,” “Event,” “we,” “our,” or “us”). We value your privacy and understand how important online confidentiality is to attendees, exhibitors, sponsors, and visitors of our official website. This Privacy Policy governs how we collect, use, and protect information from individuals who simply browse the HVAC Trailblazer Conference 2025 website (“Visitors”) as well as those who register, exhibit, or transact business through our platform (“Registered Participants”).

Personally Identifiable Information (PII)

“Personally Identifiable Information” refers to any details that can be used to identify, contact, or locate a specific person. Examples include:

• Name, mailing address, email address, phone number
• Payment details such as credit card information
• Company affiliation and professional role within the HVAC industry

It does not include aggregated data, demographic insights, or anonymized information that cannot be linked back to a specific individual.

Information We Collect

• From all Visitors: basic website usage data (cookies, IP address, session details).
• From Registered Participants: names, email addresses, phone numbers, company/organization details, booth registrations, and billing information necessary to attend or participate in HVAC Trailblazer Conference 2025.

Organizations Collecting the Information

In addition to direct collection by HVAC Trailblazer Conference 2025 organizers, third-party service providers may also process data for payments, marketing campaigns, sponsorship fulfillment, or security verification. These may include ticketing platforms, credit card processors, insurance providers, or analytics services.

How We Use Personally Identifiable Information

We use collected information to:

• Confirm registrations and manage attendee participation.
• Provide exhibitors and sponsors with opportunities to connect with qualified HVAC professionals.
• Share conference updates, agendas, networking sessions, and event highlights.
• Customize the digital experience for visitors of the HVAC Trailblazer Conference 2025 website.

Information Sharing

Personally Identifiable Information may be shared:

• With other authorized attendees, exhibitors, or sponsors for networking and collaboration opportunities.
• In aggregated, anonymized formats to highlight industry demographics.
• With trusted third-party partners assisting in organizing HVAC Trailblazer Conference 2025.

We respect attendee preferences and always provide an opt-out option for marketing communications.

Data Storage and Security

All Personally Identifiable Information collected for the HVAC Trailblazer Conference 2025 is securely stored and protected. Access is restricted to authorized staff, and our third-party providers follow strict security compliance to safeguard personal data.

Visitor and Attendee Choices

Visitors and Registered Participants can:

• Opt out of receiving promotional emails.
• Request updates or removal of their personal data.
• Contact us directly for privacy-related concerns.